International Payment Policy

 

1. Purpose

This Payment Policy sets out the terms and conditions governing payments for goods supplied by Reprodex B.V. in international trade. The purpose of this policy is to ensure transparent, secure, and timely payment arrangements with international customers.

 

2. Currency

Unless otherwise agreed in writing, all invoices are issued in:

• EUR (Euro)

All bank charges, intermediary bank fees, currency conversion costs, and transaction fees are the responsibility of the Buyer and must not reduce the invoiced amount received by Reprodex B.V.

 

3. Standard Payment Terms

The standard payment terms are, unless otherwise agreed:

100% advance payment

Depending on the order size, customer history, and country risk, Reprodex B.V. reserves the right to apply alternative payment terms, including:

• 100% advance payment
• Partial advance payment (e.g. 50% deposit / 50% before shipment)
• Documentary Collection (depending on country of destination)

The applicable payment terms will be confirmed in the sales contract, quotation, or invoice.

 

4. Accepted Payment Methods

Payments must be made via one of the following methods unless otherwise agreed:

• International bank transfer (SWIFT / wire transfer)
• Documentary Collection (CAD)
• Other mutually agreed international payment methods.
• Cash payments (less than 3.000,- €)

Bank details will be stated on the invoice. Please note that Bank transfers through third-party providers are not allowed unless otherwise agreed.

 

5. Delivery Terms (Incoterms)

All deliveries are made in accordance with the latest version of Incoterms®, unless otherwise agreed in writing.

The applicable Incoterm (e.g. EXW, FCA, FOB, CIF, DAP, DDP) will be specified in the sales agreement or invoice.

Transfer of risk, transport responsibilities, and insurance obligations are governed by the selected Incoterm.

 

6. Shipment and Payment Conditions

Unless otherwise agreed:

• Goods will only be shipped after receipt of payment when advance payment terms apply.
• Required export documentation will be provided according to contractual obligations and applicable trade regulations.

 

7. Late Payment

If payment is not received within the agreed payment term, the following procedure may apply:

• Payment reminder – 7 days after due date
• Formal notice of default – 14 days after due date
• Final notice – 21 days after due date

Reprodex B.V. reserves the right to suspend deliveries until outstanding invoices are settled.

 

8. Interest and Collection Costs

In the event of late payment, Reprodex B.V. reserves the right to charge:

• statutory commercial interest applicable under Dutch law
• reasonable administrative and collection costs

All legal and debt collection costs incurred in recovering overdue payments shall be borne by the Buyer.

 

9. Retention of Title

All goods supplied remain the property of Reprodex B.V. until full payment of all outstanding invoices related to the transaction has been received.

 

10. Sanctions and Export Compliance

Reprodex B.V. operates in full compliance with international trade regulations, including but not limited to sanctions and export control laws.

Reprodex B.V. reserves the right to refuse or suspend transactions that may violate regulations issued by authorities such as:

• the European Union
• the United Nations
• the Office of Foreign Assets Control of the U.S. Department of the Treasury

 The Buyer confirms that:

• it is not listed on any international sanctions list
• the goods will not be exported, re-exported, or used in violation of applicable export control laws
• the goods will not be used for prohibited purposes, including military or sanctioned end-use where restrictions apply.

Reprodex B.V. reserves the right to conduct sanctions screening and compliance checks on customers, transactions, and destinations.

 

11. Suspension or Cancellation of Orders

Reprodex B.V. reserves the right to suspend deliveries, require advance payment, or cancel orders if:

• the Buyer fails to comply with payment obligations
• there is reasonable doubt about the Buyer’s creditworthiness
• sanctions or export compliance concerns arise.

 

12. Disputes

Any dispute regarding an invoice must be submitted in writing within 7 days from the invoice date.

The undisputed portion of the invoice must still be paid within the agreed payment term.

 

13. Currency

All agreements and transactions are governed by the laws of The Netherlands.

Any disputes arising from transactions shall be submitted to the competent courts in The Netherlands, unless otherwise agreed in writing.